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PMP - Manaing Project in different environments
External Enterprise Environment Factors
Marketplace conditions |
Social and cultural influences |
Legal restrictions |
Commercial databases |
Academic research |
Government or industry standards |
Financial considerations |
Physical environment elements |
Internal Enterprise Environment Factors
Organizational culture, structure, and governance |
Geographic distribution of facilities and resources |
Infrastructure |
Resource availability |
Employee capability |
Organizational Process Assets
Processes, Policies and Procedures |
Organizational Knowledge bases |
Adhering to PPP
Utilize Initiating and Planning PPP |
HR polciy, management approach, checklists etc |
Recongnize Executing, Monitoring and Controlling PPP |
Communication requirement, Tracking work authorization, Vendor evaluation process etc. |
Review Closing PPP |
Project Audits, Signoffs |
Processes, Policies and Procedures - PPP
Leverage Organizational Knowledge Repositories
Project files from past projects |
Metrics on data, process, projects and products |
Issues and defect database |
Lessons learned |
Financial databases from past projects |
Configuration Management Databases for H/W, S/W etc |
Operating within governance framework
Alignment with organizational mission |
Risk Management and distribution of positive and negative risks |
Performance on time, costs and technical objectives |
Communications with correct stakeholder at the correct time |
Identifying the Organizational Influences
Two organizational types influencing projects:
Organizations that exist primarily to perform projects for others
Organizations that use management by projects to manage their business |
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Organizational Strucures
Structure |
Project Manager Authority |
Project Manager Role |
Resources on Project |
Organic or simple |
Low |
Part time |
Little |
Functional |
Low |
Part time |
Little |
Mulitdivisional |
Low |
Part time |
Little |
Weak Matrix |
Low |
Part time |
Little |
Balanced Matrix |
Low to Moderate |
Part time |
Low |
Virtual |
Low to Moderate |
Full or part time |
Low to Moderate |
Hybrid |
Mixed |
Mixed |
Mixed |
Strong Matrix |
Moderate to High |
Full Time |
Moderate to High |
Project oriented |
High to Almost Total |
Full Time |
High to Total |
PMO |
High to Total |
Full Time |
High to Total |
Organizational Strucures - Continued
Structure |
Budget Control |
Project Admin Staff |
Organic or simple |
Owner/Operator |
Little to None |
Functional |
Functional Manager |
Part time |
Mulitdivisional |
Functional Manager |
Part time |
Weak Matrix |
Functional Manager |
Part time |
Balanced Matrix |
Functional Manager and Project Manager |
Part time |
Virtual |
Mixed |
Full or part time |
Hybrid |
Mixed |
Mixed |
Strong Matrix |
Project Manager |
Full Time |
Project oriented |
Functional Manager |
Full Time |
PMO |
Functional Manager |
Full Time |
PMO
The project manager reports to the PMO and the PMO may exercise authority over the PMs control of project team.
PMO Types
Supportive - E.g., Consultative Role
Controlling - E.g., Governing Role
Directive - E.g., PMO manages the project. |
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