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PMP - Manaing Project in different environments
External Enterprise Environment FactorsMarketplace conditions | Social and cultural influences | Legal restrictions | Commercial databases | Academic research | Government or industry standards | Financial considerations | Physical environment elements |
Internal Enterprise Environment FactorsOrganizational culture, structure, and governance | Geographic distribution of facilities and resources | Infrastructure | Resource availability | Employee capability |
Organizational Process AssetsProcesses, Policies and Procedures | Organizational Knowledge bases |
Adhering to PPPUtilize Initiating and Planning PPP | HR polciy, management approach, checklists etc | Recongnize Executing, Monitoring and Controlling PPP | Communication requirement, Tracking work authorization, Vendor evaluation process etc. | Review Closing PPP | Project Audits, Signoffs |
Processes, Policies and Procedures - PPP Leverage Organizational Knowledge RepositoriesProject files from past projects | Metrics on data, process, projects and products | Issues and defect database | Lessons learned | Financial databases from past projects | Configuration Management Databases for H/W, S/W etc |
Operating within governance frameworkAlignment with organizational mission | Risk Management and distribution of positive and negative risks | Performance on time, costs and technical objectives | Communications with correct stakeholder at the correct time |
Identifying the Organizational InfluencesTwo organizational types influencing projects:
Organizations that exist primarily to perform projects for others
Organizations that use management by projects to manage their business |
| | Organizational StrucuresStructure | Project Manager Authority | Project Manager Role | Resources on Project | Organic or simple | Low | Part time | Little | Functional | Low | Part time | Little | Mulitdivisional | Low | Part time | Little | Weak Matrix | Low | Part time | Little | Balanced Matrix | Low to Moderate | Part time | Low | Virtual | Low to Moderate | Full or part time | Low to Moderate | Hybrid | Mixed | Mixed | Mixed | Strong Matrix | Moderate to High | Full Time | Moderate to High | Project oriented | High to Almost Total | Full Time | High to Total | PMO | High to Total | Full Time | High to Total |
Organizational Strucures - ContinuedStructure | Budget Control | Project Admin Staff | Organic or simple | Owner/Operator | Little to None | Functional | Functional Manager | Part time | Mulitdivisional | Functional Manager | Part time | Weak Matrix | Functional Manager | Part time | Balanced Matrix | Functional Manager and Project Manager | Part time | Virtual | Mixed | Full or part time | Hybrid | Mixed | Mixed | Strong Matrix | Project Manager | Full Time | Project oriented | Functional Manager | Full Time | PMO | Functional Manager | Full Time |
PMOThe project manager reports to the PMO and the PMO may exercise authority over the PMs control of project team.
PMO Types
Supportive - E.g., Consultative Role
Controlling - E.g., Governing Role
Directive - E.g., PMO manages the project. |
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