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Cheatography

Outlook keyboard shortcuts

Actions

Ctrl+N
New item (in item view).
Ctrl+S­hift+M
New email.
Ctrl+S­hift+A
New appoin­tment.
Ctrl+S­hift+Q
New meeting request.
Ctrl+S­hift+C
New contact.
Ctrl+S­hift+N
New note.
Ctrl+S­hift+K
New task.
Esc
Close window.
Ctrl+C
Copy (every­where)
Ctrl+V
Paste (every­where)
Ctrl+Z
Undo (every­where)
Alt+H
Home menu, indirect shortcuts

Navigation

Ctrl+S­hift+I
Switch to inbox.
Ctrl+1
Switch to mail.
Ctrl+2
Switch to calendar.
Ctrl+3
Switch to contacts.
Ctrl+4
Switch to tasks.
Ctrl+5
Switch to notes.
Ctrl+7
Switch to shortcuts.
Ctrl+S­hift+B
Switch to Address book.
F6, Shift+F6
Move between panes.
Ctrl+Y, 🠔, 🠔
Select folder.

In Calendar (Ctrl+2)

Alt+1 to 9
Display 1 to 9 days.
Ctrl+G
Go to specific date.
Ctrl+G (in apt)
Set up recurr­ence.
Alt+H,F,W
Forward appoin­tment.
Alt+H,O,D
Show today.
Ctrl+Alt+1
Show daily view.
Ctrl+Alt+2
Work week view.
Ctrl+Alt+3
Full week view.
Ctrl+Alt+4
Month view.
 

Inbox

Ctrl+< or Alt+🠕
Previous email/­appt.
Ctrl+> or Alt+🠗
Next email/­appt.
Spac­ebar
Scroll reading pane.
Ctrl+D
Delete email.
Ctrl+D­elete
Mute/u­nmute conver­sation.
Ctrl+S­hift+D
Delete and ignore conver­sation.
Ctrl+R
Reply to email.
Ctrl+S­hift+R
Reply all to email.
Ctrl+Alt+R
Reply with (new) meeting request.
Ctrl+I
Start IM message.
Ctrl+F
Forward email.
Ctrl+Alt+F
Forward as attach­ment.
Enter
Open email, expand tree.
Ctrl+Q
Mark email read.
Ctrl+U
Mark email unread.
Alt+H, L
Filter current view.
Alt+H,L,U
Filter out read messages.
Alt+H,J,O
Set junk mail options.
Alt+F
File menu.
Ctrl+S­hift+W
Jumpt to info bar (when available)

If you remember only one shortcut!

Insert
Flag, then un/com­plete.
Alt+Insert
Remove flag.
Shift+F10
Bring up the context menu

Search

F3, or Ctrl+E
Search.
Ctrl+S­hift+F
Advanced search.
F4
Search text in open item.
Shift+F4
Search next item.

Reminders

Alt+O
Open meeting.
Alt+S
Snooze remind­er.
Alt+D
Dismiss reminder.
 

Writing email

Ctrl+A­lt+­num
Header style num
Ctrl+Alt+V
Paste special (keeps format consis­tent).
Ctrl+I/B
Apply italic, bold format­ting.
Shift+F10
Bring context menu
Ctrl+S­hift+L
Insert bullet list.
Ctrl+K (in body)
Insert hyperlink.
Alt+A
Attach a file.
Ctrl+T, w/ Shift
Increase, decrease indent.
Ctrl + [ or ]
Increase, decrease font size.
Ctrl+Space
Clear formatting
Alt+O
Full format menu
F7
Check spelling.
Ctrl+S
Save as draft.
Write the recipients last!
Ctrl+K (in to:/cc:)
Check recipient names and emails
Alt+S or Ctrl+↲
Send email.

Contacts

F11
Search contact in favour­ites.
Esc
Close contact.
Ctrl+I
Open IM message.
Ctrl+N
Open Mail message.

Search terms

from:"Doe, John"
catego­ry:­imp­ortant
subjec­t:"p­roject outloo­k"
read­:no
receiv­ed:may
receiv­ed:­yes­terday
receiv­ed:­>mm­/dd/yy
messag­esi­ze:­>5MB
hasatt­ach­men­t:yes
crit1 AND crit2
 

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