Show Menu

2024 Success Cheat Sheet Cheat Sheet (DRAFT) by

Team operation improvement plan for 2024

This is a draft cheat sheet. It is a work in progress and is not finished yet.


Empower Project Leads
Take initia­tive, anticipate project impacts, and plan proact­ively.
Dynamic Adaptation
Embrace flexib­ility and make timely course correc­tions.
Elevated Autonomy & Accoun­tab­ility
Lead with indepe­ndence; ensure punctual delivery.
Stream­lined Planning
Balance thorough project foresight and effective execution; avoid excessive analysis.
Optimize Tool Use
Utilize Jira effici­ently for visibility without hindering progress.

Meetings: Efficient & Focused

Reduce Frequency
Less but more effective meetings.
Prepared Partic­ipation
Come informed or not at all.
Respect Time Limits
Stick to the agenda; avoid overruns.
Targeted Discus­sions
Focus on essential topics for decisive outcomes.
Leverage Tools
Utilize the bot for sprint reporting; address immediate queries in daily meetings.

Agile & Process Efficiency

Value-­Centric Work
Prioritize tasks that deliver real value.
Sprint Discipline
Work within sprint struct­ures; no ad-hoc tasks.
Regular Planning
Contin­uously plan and adjust.
Reflective Practice
Learn from retros­pec­tives to improve our processes on a team and personal level.

Commun­ica­tion: Framing

Framing = Context + Intent + Key message
This is the topic you want to talk about. Of all the topics in the world, this is the one you will talk about now.
What you want the audience to do with the inform­ation you are about to share.
Key message
The most important part of the overall message you are about to deliver (the headline).
No more than three sentences. Less than 15 seconds.
The point is to let your audience know what you are going to talk about, so they aren’t guessing for the first few minutes of the conver­sation. If the first lines of your message provide context, intent, and a key message, you will have clearer conver­sations every time.

Commun­ica­tion: Structured Summary (GPS method)

Goal → Problem → Solution
The goal you are trying to achieve
The problem that is stopping you from reaching your goal
What I/we/you are going to do to solve the problem
Stating vs describing
There is an important difference between stating the goal and describing the goal. When we state something it is short, factual, and to the point. When we describe something, we use more words, especially more adject­ives.
Describing a goal leads us to include context, backgr­ound, history, and so on. Those things may or may not be relevant to the discus­sion. Your audience may already have that inform­ation. It is also possible they don’t need, or care about it. If the audience wants more inform­ation about the goal, they will ask for it. Save yourself time, don’t guess what they might want to know, keep it short and to the point.