Learn to narrow your search criteria for better searches in Outlook
This is a draft cheat sheet. It is a work in progress and is not finished yet.
From and To
Items sent from bobby moore. Note the use of double quotes so that the search results match the exact phrase within the quotes.
Items that you sent to bobby when you are searching in the Sent Items folder.
Items in which the display name bobby moore is on the Cc line.
Flags and State
Items that have not been read. You can also use read:false to get the same results.
Items that are flagged for follow up.
Items that are flagged for follow up a due date.
Items that contain a category name that includes the word red. For example "Red category" or "Redo" or "Redundant."
Subject, Body and Date
Items whose subject contains the phrase bobby moore.
status report appears in the subject line, body, and attachment contents. Note the use of double quotes so that the search results match the exact phrase within the quotes.
Items that arrived on 1/1/2016. Note the use of the "equals" comparison operator (=).
Items that arrived yesterday. Instant Search also recognizes the follow date values: Relative dates: For example, today, tomorrow, yesterday Multi-word relative dates: For example, this week, next month, last week, past month, coming year Days: Sunday, Monday ... Saturday Months: January, February ... December
received:>=10/1/16 AND received:<=10/5/16
Items that arrived between 10/1/16 and 10/5/16.
Items that you sent yesterday.
Items that have attachments You can also use hasattachment:true to get the same results.
Items that have attachments named presentation.pptx or if the attachment contains presentation.pptx within its contents.
Items whose size is less than 10 kilobytes. Note the use of the "less than" comparison operator (<).
Items whose size is larger than 5 megabytes. Note the use of the "greater than" comparison operator (>).