AP Viewpoint Expenses Cheat Sheet by elaine110

Type	3 Expense
Desc 1	Copy Overage from (MM/DD/YY - MM/DD/YY)
Desc 2	Machine Contract #
GL Acct	73820.0­0.00 Printing
UOM	Lump Sum (LS)
Tax Code	AUR

Type	3 Expense
Desc 1 & 2	Acct #
GL Acct	75280.0­0.00 Telephone Expense
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Service Summary
GL Acct	71000.00 Dues/S­ubs­cri­pti­on/­Mem­bership
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Acct #
Desc 2 - Hydrant	Hydrant #
GL Acct	75300.0­0.00 Utilities - Water
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Descri­ption of Service or Part
GL Acct - Service	73920.0­0.00 Profes­sional Fee
GL Acct - Part	73800.0­0.00 Office Supplies
	~Watch for any parts above $1,500.00!!!!
UOM	Lump Sum (LS)

Meter Deposits
Type	3 Expense
Desc 1 & 2	(Job #) - Meter Deposit
GL Acct	14000.0­0.00 Deposits
UOM	Lump Sum (LS)
Hydrants
Type	1 Job
UOM	Gallons (GAL)

Type	3 Expense
Desc 1 & 2	Account Number
	~ 6280-7­300­-01­26-2492
GL Acct	Per Contract
	~2492 - 61560.0­0.00 CAT Compactor Lease
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Acct # : (001-0­866­484­-00­0,0­01,002)
Line 1 GL Acct	Per Equipment
	~000, 001, 002 - 25125.0­0.00 CAT Loan
UOM	Lump Sum (LS)
	~ Total = $872.68
	Tax Code - ADAMS-UN = $41.45
Line 2	SMM Tax
GL Acct	Same as Above
UOM	Lump Sum (LS) = $0.00
Tax Code	SMM
	~ Tax Basis = $872.6­7/SMM Tax = $17.47

*Permits Only*
Type	1 Job
Desc 1 & 2	(Job #) - Permit
GL Acct	56000.2­0.08 Other/­Bon­d/Lic & Perm
Cost Type	6 Other
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1	First Aid
Desc 2	Safety Equipment & Supplies
GL Acct	67000.0­0.00 Safety Equip & Supplies
UOM	LS
Tax Code	AUR

Hydrants
Type	1 Job
Desc 1	(Job #) - Hydrant
Desc 2	Hydrant (#) - (MM/DD­-MM/DD)
GL Acct	Specified per PM)
UOM	Lump Sum (LS)

Type	3
Desc 1 & 2	CMCA Dues
GL Acct	71000.0­0.00 Dues/S­ubs­cri­pti­on/­Mem­bership
UOM	Lump Sum (LS)

Ref #	Invoice #
Desc. 1 & 2	(Last Name of Employee Tested)
Type	3 Expense
GL Acct	71500.0­0.00 Employment Expense
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1	General Desc (ie. Electric)
Desc 2	Specify Work Done (ie. Repair Electric Switch)
GL Acct	75100.0­0.00 R & M - Building
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Acct #
GL Acct	75300.0­0.00 Utilities - Water
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	(Vehicle #) - Tolls
GL Acct	61540.0­0.00 Parking & Tolls
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Acct #
GL Acct	73910.0­0.00 Postage & Shipping
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Propylene Rental
GL Acct	64800.0­0.00 Shop Supplies
UOM	Days (DYS)
Tax Code	AUR

Type	3 Expense
Desc 1	Contract #
Desc 2	Machine Descri­ption
GL Acct	25046.0­0.00 GrAmCa­pL0­16-­0965757 Copier
UOM	Lump Sum (LS)

Type	3 Expense
Ref #	(Closing Date - MMDDYYYY
Desc 1	Acct # - 6035-3­221­-88­33-4787
Desc 2	Item Purchased (Indiv­idual)
GL Acct	Specified by Purchaser
Tax Code	Location of Store - AUR/DEN
Use Tax	Total x $0.01

Type	3 Expense
Desc 1	FM Contract #
Desc 2	Equip. # & Model
GL Acct	62500.0­0.00 Concrete Small Tools
UOM	Months (MOS)
Tax Code	AUR

Type	1 Job or 3 Expense
Ref #	Inv #
Desc. 1 & 2	(Job # )- Bond or Policy Desc.
Phase Code	ALWAYS BOND PHASE CODE
Cost Type	6 Other
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Item Purchased
GL Acct	Based on Purchase
	~ Training - 67000.0­0.00 Safety Equip & Supplies
	~ Employee Resources - 73800.0­0.00 Office Supplies
	~ Vehicle Inspection Books - 61500.0­0.00 Auto & Truck Expense
UOM	Each (EA)
Tax Code	AUR

Type	3 Expense
Desc 1	Acct #
Line 1 Desc 2	Equipment Descri­ption
GL Acct - Principal	Per Equipment
	~8743 - 25203.0­0.00 Key Bank
	~8652 - 25202.0­0.00 Key Bank
	~9556 - 22205.0­0.00 Key Bank
Line 2 Desc 2	Interest
GL Acct	91040.0­0.00 Key Interest Expense
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Background Screening
GL Acct	71500.0­0.00 Employment Expense
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Vehicle Monitoring
GL Acct	61500.0­0.00 Auto & Truck Expense
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Office Rental - (Rental Month)
GL Acct	75050.0­0.00 Rent - Office
UOM	Months (MOS)
	~ Subtotal = $1,771.25
Tax Code	AURORA
	~ Tax = $91.24

Type	3 Expense
Desc 1 & 2	Service Summary
GL Acct	73400.0­0.00 Legal Fees - Company
UOM	Lump Sum (LS)

*Interest Payments*
Type	3 Expense
Desc 1 & 2	(Month YYYY) Interest
GL Acct	91050.0­0.00 Interest Peninsula
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	(Loan # - Payment # out of Total Payments)
GL Acct	22050.0­0.00 General Insurance Payable
UOM	Lump Sum (LS)

Type	6 Purchase Order
Desc 1	Materials Purchased
Line 1
Desc 2	Materials Purchased
GL Acct	73820.0­0.00 Printing
UOM	Lump Sum (LS)
Tax Code	CO-RTD
Line 2
Desc 2	Aurora Sales Tax
GL Acct	73820.0­0.00 Printing
UOM	LS
*Unit Cost*	$0.00
Tax Code	AURCTY

Type	3 Expense
Desc 1 & 2	COBRA Monthly Minimum
GL Acct	73920.0­0.00 Profes­sional Fee
UOM	Lump Sum (LS)

Type	6 Purchase Order
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Pest Control
GL Acct	75100.0­0.00 R & M- Building
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Acct #
GL Acct	75280.0­0.00 Telephone Expense
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Acct #
GL Acct	75500.0­0.00 Utilities- Trash Pick Up
UOM	Lump Sum (LS)

Type	3 Expense
Desc 1 & 2	Acct #
GL Acct	75400.0­0.00 Utilities - Gas & Electric
UOM	Lump Sum (LS)