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HMU | Stage 1 | PPD | Time Management Cheat Sheet (DRAFT) by

Cheat sheet for the PPD (Personal & Professional Development) lecture titled "Time Management"

This is a draft cheat sheet. It is a work in progress and is not finished yet.

Time

Time is life and life is time.
Time is precious.
Doing the right thing at the right time is Time Manage­ment.

What is Time Manage­ment?

Time management is the act or process of planning or exercising conscious control over the amount of time spent on specific activi­ties, especially to increase effect­ive­ness, effici­ency, or produc­tivity.

For a human being of 70 years, on average...

Sleep
25 Years
Study/­Edu­cation
8 Years
Rest/I­llness
6 Years
Holida­y/R­ecr­eation
7 Years
Commuting
5 Years
Eating
4 Years
Transition
3 Years
Getting ready for all activities above, that leaves only 12 years for effective work.

Common Problems

I am busy.
I don't have time.
I am not happy with my life.
I don't feel I have achieved anything this year.
I don't have control on my life.

Most Common Time Wasters

Lacking object­ives, priori­ties, daily plan.
Attempting too much at once.
Leaving tasks unfini­shed.
Inability to say "­No".
Lack of self discip­line.
Crises manage­ment.
Inadequate and inaccu­rate, delayed inform­ation.
Lack of comuni­cation or unclear commun­ica­tion.
Indecision and procra­sti­nation.
Meetings.
Telephone interr­uption.

Advantages of time management

Reduces your stress level.
Helps you remain focused on the task.
Minimizes procra­sti­nation.
Augments your produc­tivity.

Need for time management

It is helpful in setting goals.
It helps take rapid action when opport­unities and crises arise.
It helps plan all your tasks effect­ively.
It helps you give a defined and organized structure to your days and weeks.
It helps you perform and fulfill all your important activi­ties.
It helps you save time
 

Procra­sti­nation: Definition

Procra­sti­nation is the tendency to avoid or delay acting upon a task under one's immediate control. Procra­sti­nators persis­tently postpone and avoid completing a task or making a decision.
Procra­sti­nation: comes from the Latin pro, meaning "­for­ward, forth, or in favor of", and crastinus, meaning "of tomorr­ow"

Primary manife­sta­tions of procra­sti­nation

Excessive sleeping.
Playing computer games.
Watching TV
Checking your Facebook status.
Shopping online.
Social activities and disrup­tions.
Alcohol and other drug use.
Enviro­nmental handicaps.
Music.
Noise distra­ction.
Having a cluttered and disorg­anized living space.

Why Do We Procra­sti­nate?

Person­ality — Psycho­logical
Social — Situat­ional
Fear of failure.
Lack of skill.
Perfec­tionism
No deadline.
Low self-e­steem.
Overwh­elmed.
Hoping someone else will do it.
Too little to do.
The problem can be partic­ularly pronounced among students; an estimated 25 to 75 percent of college students procra­stinate on academic work.

Procra­sti­nation leads to...

Wasted time.
Missed opport­uni­ties.
Poor perfor­mance.
Self-d­epr­eca­tion.
Increased stress.

Coney's Time Management Matrix