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% Document Info
\author{Natalie Moore (NatalieMoore)}
\pdfinfo{
  /Title (system-development-project-management.pdf)
  /Creator (Cheatography)
  /Author (Natalie Moore (NatalieMoore))
  /Subject (System Development Project Management Cheat Sheet)
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    \vspace{-2pt}\large{\bf{\textcolor{DarkBackground}{\textrm{System Development Project Management Cheat Sheet}}}} \\
    \normalsize{by \textcolor{DarkBackground}{Natalie Moore (NatalieMoore)} via \textcolor{DarkBackground}{\uline{cheatography.com/19119/cs/4236/}}}
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  \mymulticolumn{2}{p{5.377cm}}{\bf\textcolor{white}{Cheatographer}}  \\
  \vspace{-2pt}Natalie Moore (NatalieMoore) \\
  \uline{cheatography.com/nataliemoore} \\
        \uline{\seqsplit{www}.jchmedia.com/}
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  \mymulticolumn{1}{p{5.377cm}}{\bf\textcolor{white}{Cheat Sheet}}  \\
   \vspace{-2pt}Published 30th May, 2015.\\
   Updated 13th May, 2016.\\
   Page {\thepage} of \pageref{LastPage}.
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  %\includegraphics[width=48px,height=48px]{dave.jpeg}
  Measure your website readability!\\
  www.readability-score.com
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\begin{multicols*}{3}

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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{PM Reasons for failure}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{- Undefined PM practices \newline % Row Count 1 (+ 1)
- Poor IT mgmt \& poor IT procedures \newline % Row Count 2 (+ 1)
- Inadequate exec project support  \newline % Row Count 3 (+ 1)
- Inexperienced PMs \newline % Row Count 4 (+ 1)
- Unclear busi needs and project objectives \newline % Row Count 5 (+ 1)
- Inadequate user involvement% Row Count 6 (+ 1)
} \tn 
\hhline{>{\arrayrulecolor{DarkBackground}}-}
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\mymulticolumn{1}{x{5.377cm}}{Standish Group CHAOS Report only 32\% project completely successful}  \tn 
\hhline{>{\arrayrulecolor{DarkBackground}}-}
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Agile PM}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{Need to balance the order and chaos required for agile projects \newline % Row Count 2 (+ 2)
Order: control project budget \& duration \newline % Row Count 3 (+ 1)
Chaos: adjust to changing customer needs \newline % Row Count 4 (+ 1)
{\bf{Agile projects implement PMBOK differently}} \newline % Row Count 5 (+ 1)
Scope: re-prioritizing features each iteration \newline % Row Count 6 (+ 1)
Time: plan each iteration at its start \newline % Row Count 7 (+ 1)
Cost: cost control rather than estimating \newline % Row Count 8 (+ 1)
Risk: build high-risk areas first \newline % Row Count 9 (+ 1)
Quality: testing \& QC spread through project \newline % Row Count 10 (+ 1)
Self-evaluation: what can be done better?% Row Count 11 (+ 1)
} \tn 
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Core Process 2 - Plan and Monitor Activities}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Quantify Project Approval Factors}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{1. Estimated Time for Completion (difficult, get team input)  \newline % Row Count 2 (+ 2)
2. Estimated COST for dev.  \newline % Row Count 3 (+ 1)
3. Est cost support ongoing system operation% Row Count 4 (+ 1)
} \tn 
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\mymulticolumn{1}{x{5.377cm}}{Expense and amount}  \tn 
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Intangible benefits}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{{\bf{Strategic/Tactical}} new markets, market share, cross-sales existing customers \newline % Row Count 2 (+ 2)
{\bf{Efficiency}} Collecting \$\$, reduce staff  \newline % Row Count 3 (+ 1)
{\bf{Quality:}} Lower expenses, error rates, bad debt, inventory loses tighter controls \newline % Row Count 5 (+ 2)
{\bf{Compete}} match competitors% Row Count 6 (+ 1)
} \tn 
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Staff and Allocate Resources}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{1. Dev resource plan \newline % Row Count 1 (+ 1)
2. ID and req specific technical staff \newline % Row Count 2 (+ 1)
3. ID and req specific user staff \newline % Row Count 3 (+ 1)
4. Org the project team into work groups \newline % Row Count 4 (+ 1)
5. Training and team-building exercises% Row Count 5 (+ 1)
} \tn 
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Role of PM}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{{\bf{Project Management}} \newline % Row Count 1 (+ 1)
- Organizing and directing other ppl to achieve a planned result within a predetermined schedule and budget \newline % Row Count 4 (+ 3)
- Processes used to plan project, monitor and control it \newline % Row Count 6 (+ 2)
{\bf{Project Manager}} -{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}- \newline % Row Count 7 (+ 1)
- Great need for effective project managers \newline % Row Count 8 (+ 1)
- Internally managing people and resources \newline % Row Count 9 (+ 1)
- Externally conducting public relations  \newline % Row Count 10 (+ 1)
{\bf{Internal Responsibilities}} -{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-- \newline % Row Count 11 (+ 1)
Developing the project schedule \newline % Row Count 12 (+ 1)
Recruiting and training team members \newline % Row Count 13 (+ 1)
Assigning work to teams and team members \newline % Row Count 14 (+ 1)
Assessing project risks \newline % Row Count 15 (+ 1)
Monitoring and controlling project deliverables and milestones \newline % Row Count 17 (+ 2)
{\bf{External Responsibilities}} -{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}- \newline % Row Count 18 (+ 1)
Reporting the project's status and progress \newline % Row Count 19 (+ 1)
Working directly with the client (the project's sponsor) and other stakeholders \newline % Row Count 21 (+ 2)
Identifying resource needs and obtaining resources% Row Count 22 (+ 1)
} \tn 
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Core Process 1 - ID problem \& obtain approval}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Establish the Project Environment}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{1. Recording and communicating—internal and external: Who, what, when, and how \newline % Row Count 2 (+ 2)
2. Work env - Workstations, software dev tools (IDE), servers and repositories, office, meeting space, support staff \newline % Row Count 5 (+ 3)
3. Process and procedures followed - Reporting and doc, prog approach, testing, deliverables, code, v control% Row Count 8 (+ 3)
} \tn 
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Stakeholders}}  \tn
% Row 0
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\mymulticolumn{1}{x{5.377cm}}{Client - person / group funds project} \tn 
% Row Count 1 (+ 1)
% Row 1
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\mymulticolumn{1}{x{5.377cm}}{Oversight Committee - clients \& key mgrs who review progress and direct project} \tn 
% Row Count 3 (+ 2)
% Row 2
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\mymulticolumn{1}{x{5.377cm}}{Users - people who use the new system} \tn 
% Row Count 4 (+ 1)
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{PMBOK: 9 knowledge areas}}  \tn
% Row 0
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\mymulticolumn{1}{x{5.377cm}}{P SCOPE M—Defining / controlling functions to be included and scope of work to be done} \tn 
% Row Count 2 (+ 2)
% Row 1
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\mymulticolumn{1}{x{5.377cm}}{P TIME M— Schedule project tasks, monitoring progress against milestones} \tn 
% Row Count 4 (+ 2)
% Row 2
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\mymulticolumn{1}{x{5.377cm}}{COST—Calc initial cost/benefit analysis, update it. Monitor expenditures} \tn 
% Row Count 6 (+ 2)
% Row 3
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\mymulticolumn{1}{x{5.377cm}}{QUALITY— plan for ensuring quality, inc quality control activities for every phase} \tn 
% Row Count 8 (+ 2)
% Row 4
\SetRowColor{LightBackground}
\mymulticolumn{1}{x{5.377cm}}{HR—Recruiting p team members; train, motivate, team build; ensure a happy, productive team} \tn 
% Row Count 10 (+ 2)
% Row 5
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\mymulticolumn{1}{x{5.377cm}}{COMMUNICATIONS—ID all stakeholders and comms to each; how and when} \tn 
% Row Count 12 (+ 2)
% Row 6
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\mymulticolumn{1}{x{5.377cm}}{RISK—ID and review risks for failure and plan to reduce risks} \tn 
% Row Count 14 (+ 2)
% Row 7
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\mymulticolumn{1}{x{5.377cm}}{PROCUREMENT— proposal requests, evaluate bids, write contracts, and monitor vendor performance} \tn 
% Row Count 16 (+ 2)
% Row 8
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\mymulticolumn{1}{x{5.377cm}}{INTEGRATION—Integrate knowledge areas into seamless whole} \tn 
% Row Count 18 (+ 2)
\hhline{>{\arrayrulecolor{DarkBackground}}-}
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{ID the problem}}  \tn
\SetRowColor{white}
\mymulticolumn{1}{x{5.377cm}}{Projects respond to an opportunity, problem, directive \newline % Row Count 2 (+ 2)
{\bf{System Vision Document}} -{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}-{}- \newline % Row Count 3 (+ 1)
1. Problem Description: What is the problem and idea for the solution? \newline % Row Count 5 (+ 2)
2. System Capabilities: What are the capabilities the new system will have? \newline % Row Count 7 (+ 2)
Helps define the scope \newline % Row Count 8 (+ 1)
3. Business Benefits: The benefits that accrue to the organization. Tangible (in dollars) and intangible benefits% Row Count 11 (+ 3)
} \tn 
\hhline{>{\arrayrulecolor{DarkBackground}}-}
\end{tabularx}
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Schedule the Work}}  \tn
\SetRowColor{white}
\mymulticolumn{1}{x{5.377cm}}{PM establish and keep adjusting:  \newline % Row Count 1 (+ 1)
{\bf{Project Iteration Schedule}} \newline % Row Count 2 (+ 1)
Iteration list \& use cases / stories for each \newline % Row Count 3 (+ 1)
{\bf{Detailed Work Schedule}} (DWS) \newline % Row Count 4 (+ 1)
In iteration, schedule that lists, organizes, and describes task dependencies  \newline % Row Count 6 (+ 2)
When iteration finished, DWS prepared for next iteration based on feedback/progress  \newline % Row Count 8 (+ 2)
{\bf{Steps for Detailed Work Schedule}} \newline % Row Count 9 (+ 1)
1. Work Breakdown Structure (WBS) \newline % Row Count 10 (+ 1)
2. Estimate effort and identify dependencies: Task times, precedence and critical path  \newline % Row Count 12 (+ 2)
3. Create a schedule using a Gantt chart.% Row Count 13 (+ 1)
} \tn 
\hhline{>{\arrayrulecolor{DarkBackground}}-}
\end{tabularx}
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% That's all folks
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