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\author{Natalie Moore (NatalieMoore)}
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  /Title (chatgpt-for-project-and-product-managers.pdf)
  /Creator (Cheatography)
  /Author (Natalie Moore (NatalieMoore))
  /Subject (ChatGPT for Project and Product Managers Cheat Sheet)
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    \vspace{-2pt}\large{\bf{\textcolor{DarkBackground}{\textrm{ChatGPT for Project and Product Managers Cheat Sheet}}}} \\
    \normalsize{by \textcolor{DarkBackground}{Natalie Moore (NatalieMoore)} via \textcolor{DarkBackground}{\uline{cheatography.com/19119/cs/39203/}}}
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  \mymulticolumn{2}{p{5.377cm}}{\bf\textcolor{white}{Cheatographer}}  \\
  \vspace{-2pt}Natalie Moore (NatalieMoore) \\
  \uline{cheatography.com/nataliemoore} \\
        \uline{\seqsplit{www}.jchmedia.com/}
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  \mymulticolumn{1}{p{5.377cm}}{\bf\textcolor{white}{Cheat Sheet}}  \\
   \vspace{-2pt}Published 13th June, 2023.\\
   Updated 13th November, 2024.\\
   Page {\thepage} of \pageref{LastPage}.
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  \vspace{-5pt}
  %\includegraphics[width=48px,height=48px]{dave.jpeg}
  Measure your website readability!\\
  www.readability-score.com
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\begin{multicols*}{3}

\begin{tabularx}{5.377cm}{x{2.04057 cm} x{2.93643 cm} }
\SetRowColor{DarkBackground}
\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Some Project Management use cases}}  \tn
% Row 0
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Task Planning and Scheduling & Get AI-based suggestions for project schedules and tasks distribution, based on factors like team size, project complexity, and deadlines. \tn 
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Risk Management & Receive predictive analysis for potential risks, along with AI-driven strategies to mitigate them. \tn 
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Communication & Facilitate improved communication within the team, and with the client, including generating concise project update summaries, drafting emails, and setting up meeting agendas. \tn 
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Resource Allocation & Get AI recommendations for optimal resource distribution and allocation, considering factors like employee skill sets, task requirements, and availability. \tn 
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Documentation & Leverage AI for creating reports and white papers to drafting proposals and technical requirements \tn 
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\end{tabularx}
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\begin{tabularx}{5.377cm}{x{1.94103 cm} x{3.03597 cm} }
\SetRowColor{DarkBackground}
\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Writing effective prompts}}  \tn
% Row 0
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Be Explicit & Make your instructions as clear as possible. If you're looking for a specific format, indicate that in the prompt. The more detail you provide, the better the AI can meet your requirements. \tn 
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% Row 1
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Specify the Desired Length & If you want a concise response, you can add phrases like "in one sentence" or "in a paragraph." For a more detailed response, specify that you'd like a longer, more comprehensive answer. \tn 
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Ask Open-ended Questions & Instead of asking yes/no questions, opt for open-ended ones. They allow the AI to provide more detailed and informative responses. \tn 
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Use Examples & If possible, provide examples of the kind of output you want. This helps to set the context and guide the AI's response. \tn 
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Guided Prompts & For more complex tasks, break down the prompt into a series of smaller, guided prompts. This can lead to more accurate and coherent results. \tn 
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\begin{tabularx}{5.377cm}{x{1.94103 cm} x{3.03597 cm} }
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\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Writing effective prompts (cont)}}  \tn
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Control the Tone & Indicate the tone of the response you'd like. If you want a formal response, state that in the prompt. If you want it to be casual or humorous, indicate that as well. \tn 
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\begin{tabularx}{5.377cm}{x{2.33919 cm} x{2.63781 cm} }
\SetRowColor{DarkBackground}
\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Creative, role-specific prompts}}  \tn
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Improvise a Stakeholder Conversation & "Act as a project manager explaining to a stakeholder why the project deadline needs to be extended, in a calm and persuasive manner." \tn 
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Create a Risk Assessment & Using this context from the proposal evaluate potential risks for the software development project. List the top fifteen risks and potential mitigation strategies: {[}insert context{]} \tn 
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% Row 2
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Write a PBI & Based on this message from the client can you please create a PBI in the format of {[}your preferred format{]}. {[}Insert client correspondence{]} \tn 
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Create a task list & Based on the project we have been discussing identify tasks that I will delegate to team members for a project kickoff meeting. \tn 
% Row Count 30 (+ 7)
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\vfill
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\begin{tabularx}{5.377cm}{x{2.33919 cm} x{2.63781 cm} }
\SetRowColor{DarkBackground}
\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Creative, role-specific prompts (cont)}}  \tn
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Product Feature Justification & Act as a product manager convincing the client why a specific feature should be prioritised in the product roadmap \tn 
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User Feedback Interpretation & As product manager interpret this user feedback about the latest version of the system. Identify the main concerns and suggest ways to address them in our next update. \tn 
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Draft a solution design document & As a product manager please analyse the following proposal documentation, and draft a design brief that includes the following topics {[}Project Objectives, Solution overview, solution artefacts, front end features, submission process, approval task workflow overview, permissions and groups{]} include any suggestions or ask for any information you believe would help you provide a comprehensive solution design: {[}Copy and paste all relevant info from the proposal / engagement contract{]} \tn 
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\begin{tabularx}{5.377cm}{x{2.43873 cm} x{2.53827 cm} }
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\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Some Product Management use cases}}  \tn
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Product Roadmap & Leverage AI-powered insights for roadmap planning and priority setting. \tn 
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Market Analysis & Gain a deeper understanding of the market trends and competitive landscape using AI capabilities. \tn 
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Customer Feedback Analysis & Use AI to analyse customer feedback, identify key sentiment trends, and prioritise feature requests. \tn 
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Product Launch and Marketing Strategies & Get AI-driven suggestions for product launch strategies, marketing plans, and promotional content. \tn 
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Example Prompts}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{Draft a project update email for stakeholders highlighting our progress in a positive and professional tone.} \tn 
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\mymulticolumn{1}{x{5.377cm}}{Generate a risk analysis report for the software development project we have been discussing, with a team of 10 people, in bullet points.} \tn 
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% Row 2
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\mymulticolumn{1}{x{5.377cm}}{Summarise the key features of our product in a one-paragraph description suitable for marketing materials.} \tn 
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\mymulticolumn{1}{x{5.377cm}}{Create a roadmap for our product development for the next quarter, considering our focus on user experience improvements.} \tn 
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% Row 4
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\mymulticolumn{1}{x{5.377cm}}{Translate the following technical specifications document into simple language for our non-technical stakeholders.} \tn 
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\mymulticolumn{1}{x{5.377cm}}{NOTE: Chat GPT remembers the context of the conversation. If you're working on multiple projects, have multiple chat sessions - one for each project.}  \tn 
\hhline{>{\arrayrulecolor{DarkBackground}}-}
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Remember}}  \tn
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\mymulticolumn{1}{x{5.377cm}}{Remember, effective prompting is a skill that can be honed with practice and experimentation. Don't be afraid to refine your prompts and iterate on them to improve the quality of the AI's responses.% Row Count 4 (+ 4)
} \tn 
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\mymulticolumn{3}{x{5.377cm}}{\bf\textcolor{white}{Qualifiers}}  \tn
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\mymulticolumn{3}{x{5.377cm}}{Words that help specify the type or nature of the response you want.} \tn 
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Consise & Detailed & Technical \tn 
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Non-technical & Formal & Informal \tn 
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Humourous & Serious & Positive \tn 
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Negative & Neutral & Persuasive \tn 
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Analytical & Creative &  \tn 
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\mymulticolumn{3}{x{5.377cm}}{\bf\textcolor{white}{Contextual Indicators}}  \tn
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\mymulticolumn{3}{x{5.377cm}}{Words or phrases that provide context or establish the setting.} \tn 
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As a project manager & From a product management perspective & In the context of a SharePoint development project \tn 
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Considering market trends in {[}industry{]} & Based on user feedback & Keeping our discussed roadmap in mind \tn 
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\begin{tabularx}{5.377cm}{x{1.59264 cm} x{3.38436 cm} }
\SetRowColor{DarkBackground}
\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Prompt best practices}}  \tn
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Act as & Give ChatGPT an identity ("act as…") and an intended audience. \tn 
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Context & Offer and give specific context. \tn 
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Relevant info & Include helpful and relevant information upfront. \tn 
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Include & Highlight what information to include. \tn 
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Exclude & Highlight what information to exclude. \tn 
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Tone & Choose a relevant tone of voice and writing style. \tn 
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Length & Include the length you would like (e.g. under 280 characters for Twitter). \tn 
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Simplify & Ask chat GPT to simplify long text outputs \tn 
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Suggest a structure & Guide ChatGPT's output by providing the format of the output text you'd like \tn 
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{The best coworker you've ever had}}  \tn
\SetRowColor{white}
\mymulticolumn{1}{x{5.377cm}}{This platform is more than just a virtual assistant; it's a valuable addition to any project or product manager's toolkit. It's designed to not only reduce manual work and improve efficiency but also to provide data-driven insights that enhance decision-making capabilities. By bridging the gap between AI and management, this solution ushers in a new era of smart, efficient, and effective project and product management.% Row Count 9 (+ 9)
} \tn 
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\begin{tabularx}{5.377cm}{x{1.9908 cm} x{2.9862 cm} }
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\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Documentation}}  \tn
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Generating Drafts & One of the key ways ChatGPT can assist is by producing drafts of various types of documents, such as project plans, status reports, risk assessments, product specifications, and more. Based on the input given, it can generate a detailed, well-structured draft that you can iterate with Chat GPT to be  further refined. \tn 
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Editing and Proofreading & ChatGPT can also be used to review and proofread documents. It can spot grammatical errors, suggest improvements in phrasing, and ensure that the document is clear and concise. \tn 
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Standardising Documentation & Consistency is key in project and product documentation. ChatGPT can help maintain a consistent tone, style, and format across all documentation, enhancing the professionalism and readability of these documents. \tn 
% Row Count 31 (+ 9)
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\mymulticolumn{2}{x{5.377cm}}{\bf\textcolor{white}{Documentation (cont)}}  \tn
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Creating Templates & To streamline the documentation process, ChatGPT can create customizable document templates. These can include project status report templates, risk assessment templates, and more. \tn 
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Extracting Key Information & ChatGPT can parse through lengthy documents and extract key points or summarise the contents. This could be particularly useful when dealing with lengthy technical requirements or extensive market research reports. \tn 
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Translation & If your team is global, ChatGPT can help translate documents to facilitate better understanding across different languages, thus breaking language barriers and ensuring smoother communication. \tn 
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\SetRowColor{LightBackground}
\mymulticolumn{2}{x{5.377cm}}{Project and Product Managers often deal with an array of documentation tasks, from creating reports and white papers to drafting proposals and technical requirements. ChatGPT can help in these areas.}  \tn 
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\begin{tabularx}{5.377cm}{X}
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\mymulticolumn{1}{x{5.377cm}}{\bf\textcolor{white}{Check chat GPTs work}}  \tn
\SetRowColor{white}
\mymulticolumn{1}{x{5.377cm}}{While it may be tempting to copy ChatGPT's answers directly, it's always worth double-checking for accuracy, reliability, and overall cohesiveness. Sometimes it gets things wrong, sometimes it makes things up.% Row Count 5 (+ 5)
} \tn 
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\mymulticolumn{3}{x{5.377cm}}{\bf\textcolor{white}{Directives}}  \tn
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\mymulticolumn{3}{x{5.377cm}}{Words that direct the AI to take specific actions or follow particular formats.} \tn 
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List & Describe & Explain \tn 
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Compare & Contrast & Generate \tn 
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Summarise & Translate & Draft \tn 
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Suggest & Analyse & Assess \tn 
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Calculate & Define & Describe \tn 
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Determine & Develop & Evaluate \tn 
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Explore & Identify & Use examples \tn 
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Plan & Interpret & Investigate \tn 
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Justify & Measure & Predict \tn 
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Prioritise & Recommend & Report \tn 
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Review & Validate & Simulate \tn 
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Prototype & Benchmark & Forecast \tn 
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Estimate & \seqsplit{Strategise} & Align \tn 
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Collaborate & \seqsplit{Coordinate} & Delegate \tn 
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Facilitate & Integrate & Make this easier \tn 
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Simplify & Negotiate & Organise \tn 
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Standardise & Monitor & Track \tn 
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Optimise & \seqsplit{Streamline} & Iterate \tn 
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\mymulticolumn{3}{x{5.377cm}}{Remember, each directive can be leveraged in a wide variety of contexts within project and product management, so feel free to mix and match based on your specific needs.}  \tn 
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% That's all folks
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