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Seven Stages of Content Management Cheat Sheet (DRAFT) by [deleted]

This is a draft cheat sheet. It is a work in progress and is not finished yet.


Content management (CM) is the process for collec­tion, delivery, retrieval, governance and overall management of inform­ation in any format. The term is typically used in reference to admini­str­ation of the digital content lifecycle, from creation to permanent storage or deletion. The content involved may be images, video, audio and multimedia as well as text.

Content Governance

Content governance provides content creators with structure and guidel­ines. Digital content management governance can help determine priori­ties, provide detailed standards, assign ownership for content and provide access control. This helps to create a consistent user experi­ence, minimize content bloat and create internal controls.

Stages of Content management Lifecycle

1. Organi­zation: The first stage where categories are created, taxonomies designed and classi­fic­ation schemes developed.
2. Creation: Content is classified into archit­ectural catego­ries.
3. Storage: Content format and storage decisions are made based on ease of access, delivery, security and other factors dependent on the organi­zat­ion's needs.
4. Workflow: Rules are designed to keep content moving through various roles while mainta­ining consis­tency with the organi­zat­ion's policies.
5. Editin­g/V­ers­ioning: This step involves managing multiple content versions and presen­tation changes.
6. Publis­hing: The stage where content is delivered to users, which can be defined as website visitors or internal publishing via the intranet for employees.
7. Remova­l/A­rch­ives: The final stage where content is deleted or moved to an archive when it is infreq­uently accessed or obsolete.

Content Management Life Cycle

Types of digital content management

For just about every category of digital content, there is a corres­ponding tool or process for managing it.

1. Social media content manage­ment: Social media content management tools help to create an organized social media marketing strategy with defined goals and to analyze engage­ment. Some social media content management systems include Sprout Social, Google Analytics and BuzzSumo.
2. Web content manage­ment: Web content management is used to create, manage and display webpages. A web content management system (WCMS) is a program that provides organi­zations with a way to manage digital inform­ation on a website without prior knowledge of web progra­mming and can include components for a specific industry, such as a content management applic­ation (CMA) that automates the production of HTML.
3. Mobile content manage­ment: Mobile content management (MCM) provides secure access to corporate data on smartp­hones, tablets and other devices. The main components of MCM are file storage and file sharing.
4. Enterprise content manage­ment: An enterprise content management (ECM) system has components that help enterp­rises manage data effect­ively. ECM components are geared to goals such as stream­lining access, elimin­ating bottle­necks and minimizing overhead, along with version control, routing, archiving, content governance and security.