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Outlook: How to Reduce Spam eMail Cheat Sheet (DRAFT) by [deleted]

Tips how to prevent spam emails

This is a draft cheat sheet. It is a work in progress and is not finished yet.


Use Junk eMail Filter

Take advantage of the Junk E-mail Filter in Microsoft Office Outloo­k> Office Outlook helps to mitigate the problem of spam by providing the Junk E-mail Filter, which automa­tically evaluates incoming messages and sends those identified as spam to the Junk E-mail folder.

Block pictures in HTML messages

Block pictures in HTML messages that spammers use as Web beacons Office Outlook has an additional anti-spam feature. By default, this feature blocks automatic picture downloads and other external content in messages if the content is linked to a server. If you open a message that has external content when this feature is turned off, the external content downloads automa­tic­ally, inadve­rtently verifying to the server that your e-mail address is a valid one. Your e-mail address can then be sold to a spammer. You can unblock external content for messages that come from

Turn off read and delivery

Turn off read and delivery receipts and automatic processing of meeting requests Spammers sometimes resort to sending meeting requests and messages that include requests for read and delivery receipts. Responding to such meeting requests and read receipts might help spammers to verify your e-mail address. You can turn off this functi­ona­lity. However, read and delivery receipts and automatic processing of meeting requests are useful features that you should not be afraid to use within a secure corporate network.

Limit where you post your e-mail address

Limit the places where you post your e-mail address Be cautious about posting your e-mail address on public Web sites, such as newsgr­oups, chat rooms, bulletin boards, and so forth. When visiting public sites, you might want to use an e-mail address that is different from your main e-mail address. Remove your e-mail address from your personal Web site. Whenever you list or link to your e-mail address, you increase your chances of being spammed.

5. Review the privacy policies of Web sites

When you sign up for online banking, shopping, or newsle­tters, review the privacy policy of the site carefully before you reveal your e-mail address or other personal inform­ation. Look for a link or section (usually at the bottom of the Web site's home page) called "­Privacy Statem­ent­," "­Privacy Policy­," "­Terms and Condit­ion­s," or "­Terms of Use." If the Web site does not explain how your personal inform­ation will be used, consider not using the services at that site.

Watch out for presel­ected check boxes

When you shop online, companies sometimes add a check box that is already selected, which indicates that it is fine with you if the company sells or gives your e-mail address to other businesses (or "­third partie­s"). Clear this check box so that your e-mail address is not shared.

Never reply to spam

Never reply to an e-mail message — not even to unsubs­cribe from a mailing list — unless you know and trust the sender, such as when the e-mail message comes from a service, an online store, or newsletter that you have signed up with. Answering spam just confirms to the spammer that your e-mail address is an active one

Never send personal Inform­ation requested

If a company uses e-mail messages to ask for personal inform­ation, don't respond by sending a message Most legitimate companies will not ask for personal inform­ation to be sent in e-mail. Be suspicious if they do. Such a request could be a spoofed e-mail message disguised to look like a legitimate one. This tactic is known as phishing. If the possible spam appears to be sent by a company that you do business with — for example, your credit card company — then call the company to verify that they sent it, but don't use any phone number that is provided in the e-mail. Instead, use a number that you find by using other means, such as directory assist­ance, a statement, or a bill. If the request is a legitimate one, the company's customer service repres­ent­ative should be able to assist you. The Junk E-mail Filter also includes phishing protection to help identify and disable suspicious messages.

Don't contribute to a charity requests in e-mail

Unfort­una­tely, some spammers prey on your goodwill. If you receive an e-mail appeal from a charity, treat it as spam. If the charity is one that you want to support, locate their telephone number or Web site to find out how you can make a contri­bution.

Don't forward chain e-mail messages

Besides increasing overall e-mail volume, by forwarding a chain e-mail message you might be furthering a hoax — and meanwhile, you lose control over who sees your e-mail address.