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Laboratory Relocation Timeline Cheat Sheet (DRAFT) by [deleted]

Laboratory Relocation Timeline

This is a draft cheat sheet. It is a work in progress and is not finished yet.

Introd­uction: Lab Relocation Timeline

Every lab relocation offers a unique set of requir­ements and parame­ters. Below is a timeline of key activities to ensure a smooth lab transition

Two to Three Months Before the Move

Tour existing and new lab space with your lab transition planner and your architect.
Develop equipment binders and review respon­sib­ility matrix.
Dispose of old files, old chemicals, and old samples (animal or human).
Notify vendors, the mail room, and other relevant parties that the lab has relocated.
Secure keys and access to the new space.
Identify who will pack the equipment and move it.
Set a start date and timeframe.
Establish timeline to shut down certain pieces to prepare for move.
Send out RFP for specialist movers (chemical, equipm­ent).

Two to Three Weeks Before the Move

Have move materials (boxes, tags) delivered to lab to be relocated for packing to begin
Begin labeli­ng/­tag­ging. While tagging may seem simple, it is a critical step. Each piece of equipment gets a unique label which identifies the name of the lab, the phase of the move, and where it will be placed in the new space.
The unique label corres­ponds to the plan, so movers can place items quickly and the lab techni­cians can begin to set up.
Tour new space to ensure connec­tions are compatible with incoming equipment.
Identify move route for key equipment, checking door and height­/weight cleara­nces.
 

Maintain Continuity

Day of the Move

On the day of the move, hopefully everyone is packed and the moving can begin.
The chemical movers come in first and pack up the chemicals in special contai­ners.
Then, the general mover comes in and packs things that aren’t yet packed.
The last thing we put on the truck are the freezers because they need to be the first thing off, in order to be quickly put in place and plugged in.

Post-Move Follow Up

Tour vacated lab to ensure all items have been moved.
Coordinate calibr­ation of equipment.