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Employee Background Checks Cheat Sheet (DRAFT) by [deleted]

Guide to performing background checks on employees

This is a draft cheat sheet. It is a work in progress and is not finished yet.

Establish a Background Check Policy

1. Establish a Background Check Policy
Background check all staff, including execut­ives, full-time employees, part-time employees, temps, contra­ctors, and volunt­eers.
Scale background checks based on a position's risk to the company, clients, public, and fellow employees. For example, you may want to conduct different searches for staff, profes­sional & manage­rial, and executive positions. High risk positions justify more extensive research. Examples of higher risk positions include those who work with children or who have access to customer living quarters and executive & finance positions.
Limit access to background check inform­ation and files to select staff.
Have your Background Check Provider help you with the necessary employer docume­nta­tion, applicant notifi­cat­ions, and applicant approvals.
Obtain legal advice to ensure that background check documents, policies and procedures are in compliance with applicable local, state and federal laws and regula­tions.
2. Use a Job Applic­ation that requires the applicant to document all employ­ment, education, certif­ica­tion, and other job requir­ements. Note: The Background Check Notifi­cation and Author­ization must be a separate document and not part of the applic­ation.
Provide instru­ctions to the applicant to completely fill out the applic­ation.
Provide a place for the applicant to sign and certify the accuracy of all inform­ation.
Provide a place for the applicant to acknow­ledge the conseq­uences of false inform­ation.
3. Select a reputable background check company (see How to Identify Reputable Background Check Compan­ies).
Choose a vendor accredited by the National Associ­ation of Profes­sional Background Screeners (NAPBS).
Avoid vendors that provide criminal database searches that have not been verified with current court records.
Review the vendor's Better Business Bureau listing.

Prepare For The Background Check

1. Clearly identify the skills and experience needed for the position.
2. Carefully interview final candidates for each job requir­ement. This usually requires multiple interviews by several people focusing on experi­ence, technical skills, people skills, commun­ication skills, problem solving ability, etc.
3. Check profes­sional references of final candidates (usually best done by the hiring manager).
4. View originals of any supporting documents provided by applic­ants. Make copies for your files.
5. Require final applicants to completely fill out and sign the job applic­ation, certify accuracy of all inform­ation, and acknow­ledge the conseq­uences of false inform­ation.
6. Provide the applicant required written notifi­cations and obtain applic­ant's signature on written notifi­cation and author­iza­tion.

Conduct A Thorough Background Check

1. The core of a quality background check is Basic:
Social Security Number Scan
County Criminal Record Check
Employment Verifi­cation
Education Verifi­cation (espec­ially for profes­sional & management positi­ons).
2. Then, based on your specific situat­ion, other valuable checks may include:
Credit Check
License Verifi­cation
Motor Vehicle Report (driving record)
Sex Offender Registry Check
Workers' Compen­sation History
International Searches

Follow Through

Conduct a Health Check as approp­riate (cannot be conducted prior to a formal job offer).
Verify Full Name & Social Security Number (SSN) with the Federal Government via E-Verify or SSNVS programs (normally conducted post-h­ire).